The AI Booking Agent
An AI Booking Agent for scheduling maintenance
Managing fleet maintenance to minimise downtime has always been a time consuming juggling act for fleet managers - aligning driver and service provider schedules, quotes, approvals, and payments.
Our AI Booking Agent, Mic, can handle it all with the click of a button.
Our AI Booking Agent, Mic, can handle it all with the click of a button.
Hello, this is Sam
Hi Sam. This is Mic from Fleet X, calling on behalf of your fleet manager. Just getting in touch to help schedule the next service for your Toyota Corolla. Can you chat about that now?
Sure
Our records show that you went to Grand Motors Toyota for your last service. Are you happy to go back to this service provider?
Yes please.
Great. Our records show that Grand Motors Toyota has good availability next Thursday and Friday. Which would you prefer?
Friday would be better for me thanks.
Prefect. I’ll book you in for Friday, June 6th. Can you drop the car at 8:00am?
Yes, that’s fine.
Do you need anything else done while the car is at the workshop?
No thanks.
Great. We’ll send you a confirmation once it’s booked in. Have a great day Sam.
Thanks Mic.
An intelligent booking experience
Mic knows your fleet
Instantly recognises the vehicle, its service history, and preferred service provider.
Calls your drivers
Proactively calls your driver to schedule their vehicle maintenance.
Confirms bookings
Confirms the job with the service provider and secures the booking in real time.
Manages cost control
Uses OEM repair times, parts data, and agreed workshop labour rates to generate accurate and consistent quotes.
Digitises authorisation
Generates a digital work order for one-click approval by the fleet manager in the FleetGuru portal.
Keeps you informed
Proactively reports back to the fleet manager after every interaction to keep you informed at all times.
Keeps you informed
Why fleet managers love AI scheduling
Save hours of admin
No more phone tag, chasing drivers, or juggling work schedules.
Accurate, consistent quotes
Every quote is backed by OEM data, real parts prices, and labour rates.
Better driver experience
Services get booked quickly and conveniently, keeping your people on the road.
Streamlined workshop management
Workshops receive clear, confirmed bookings. minimising downtime.
Total control, zero hassle
Fleet managers stay in charge with a final authorisation step - without the legwork.
Less admin. More alignment.
Real value for every stakeholder
Fleet Managers
Focus on strategy, not service scheduling.
Drivers
Enjoy stress-free bookings with minimal disruption.
Workshops
Receive accurate job details and confirmed appointments.
Fleet Companies
Gain efficiency, reduce downtime, and lower costs.
Fleet like a Guru
FleetGuru empowers fleet managers to do more.
With FleetGuru AI’s Booking Agent handling scheduling, workflows and data, fleet managers can focus on being the trusted authority planning and overseeing operations, expenses, compliance and safety.
